Job Description

The Washington, DC office of a global law firm is actively interviewing experienced legal personnel to support a busy group of attorneys. This is a crucial hire that will provide administrative support in client-facing activities that enhance the team’s efficiency and effectiveness. In this role, you will be managing calendars, travel logistics, attorney billing and time entry, and assisting with preparing and finalizing legal documentation. The firm is seeking someone who is professional and on the ball when it comes to proactively anticipating needs and providing top-tier support. Could this be the next career chapter for you? Send us your resume today for consideration!

Key Responsibilities

• As a part of a team of three Legal Assistants, provide high-level administrative support to a group of seven to eight attorneys at various levels across multiple practice areas.
• Utilizing the applications of Microsoft Suite, prepare and edit complex legal documents.
• Review, prepare, and track attorney time entries to ensure accuracy and timeliness, coordinate client billing processes in partnership with the Billing Department and assist in monitoring account status and activity.

• Process expense reports and reimbursement requests using Cosine Expense Reporting.
• Organize and manage meeting logistics, including scheduling conference rooms, arranging video conferences, and coordinating catering services.
• Coordinate both domestic and international travel for attorneys, ensuring calendars are updated with relevant meetings, firm committees, and external meetings.
• Oversee conflict checks and facilitate the intake and setup of new client matters.
• Build and maintain strong working relationships internally and externally among vendors and clients.
• Manage incoming phone calls, route inquiries appropriately, and greet visitors upon arrival at the office.

Why You’ll Love Working Here

• Be a part of a firm that is centered on collaboration and strong work ethic.
• Strong benefits include paid time off, 401(k), medical, dental, and vision insurance, and more!
• This role provides remote flexibility one (1) day a week.

What We’re Looking For

• Administrative experience. You have at least three (3) or more years of previous legal administrative experience, ideally with strong billing skills.
• Software savvy. Experience with billing and time entry is required. Having strong proficiency with Microsoft Suite and legal software platforms such as Cosine, Interaction, Intapp Intake, and document management programs will be key to success.
• Diligent and dependable. You thrive as a member of a team and are always prompt when it comes to your responsiveness and responsibilities. Colleagues can hand over tasks to you and feel confident all requests will be addressed in a timely manner.
• Professional and eager to work hard. Your work reflects your polish and professionalism. Multitasking in a dynamic environment without losing any details along the way is a skillset you’ve refined and are ready to put into action.

To apply, please send a resume to legal@hawthornelane.com. 

Essential to Hawthorne Lane’s success is our ability to attract talent from a range of backgrounds. Our network reflects the diverse community around us, and we believe in a workplace where everyone feels valued and empowered to succeed. Applicants will not be discriminated against on the basis of race, color, creed, religion, sex, national origin, age, disability, marital or veteran status, sexual orientation, or any other legally protected status.

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